How much does Hiring Hub cost to use and what are the payment terms?
Nothing, it’s is free for employers. Hiring Hub is a business development tool for recruiters, so those recruitment agencies pay a monthly subscription to access our marketplace, which allows us to keep the platform free for employers to use.
You do, however, have to pay the recruitment agency that fills your job the fee you set when you uploaded the vacancy (don’t worry, if you don’t hire a candidate you don’t have to pay anything).
We’ll invoice you for the fee you set on the candidate’s start date. Our payment terms are 30-days. Your fee is held by Hiring Hub during the candidate’s rebate period before it is passed on to the recruitment agency that filled your vacancy.
What is the rebate policy and Terms of Business?
The terms of business can be found here. They cover all parties: you, the recruitment agency and Hiring Hub, and have been designed to be universal and transparent.
Our no quibble rebate policy covers you for 60 days should a candidate not work out: you get 100% of your fee back during the first 45 days; and 50% of your fee between 46-60 days.
If you’re unsure about anything in the terms of business, or have a specific question, just give us a call, tel: 0161 300 7235 or email us.
What placement fee should I set?
We recommend you set a fee that will incentivise recruitment agencies to: 1) invest time in conducting a thorough candidate search on your behalf; and 2) submit their best candidates to you (not someone else that’s paying them a little bit more).
A good barometer is 15% of the candidate’s salary, however, in some sectors it could be more, or less. For instance, in Digital & IT right now, given the environment, we’re seeing companies pay 20%+ fees to get the edge on their competition. Engineering is similar. So too Finance & Accountancy. Yet in Pharmacy, we’re seeing fees at 10-12.5%.
We accept that answer is ambiguous so, if you’re unsure, call us or speak to your Relationship Manager, who will have a really good read on what companies are paying for similar roles within your industry.
Call us on: 0161 300 7235 – we’re happy to help!
Is there a minimum fee I can set?
Yes, there is a minimum fee of 10% (of the candidate’s starting salary). This is to ensure fees drive engagement and commitment from our recruiters; beyond this level it’s unlikely independent recruiters can afford to invest their time or full resources into conducting a comprehensive candidate search.
Bear in mind recruiters don’t fill every job they work on, incur costs beyond their time and of course have fixed overheads like any business. Unless given exclusivity on a role, or commitment of volume jobs, working at a fee lower than 10% simply isn’t economical for independent recruiters.
Furthermore, our data supports this: when (previously) Hiring Hub allowed employers to post jobs with fees lower than 10%, fewer than one in ten jobs at that level were filled, compared to more than four in ten of jobs >15% fee.
What do you mean when you say you "qualify" every vacancy?
To save you time, and so you only have to say it once, your Relationship Manager will take a thorough briefing from you so they can tell recruitment agencies on your behalf EXACTLY who you’re looking for.
Please set aside some time to complete the call. It’s a really important part of the process and investing time here will save you a lot of time in the future while dramatically increasing your chances of filling your role (while preventing agencies asking you the same questions over and over again).
How does Hiring Hub vet recruitment agencies to ensure quality?
We speak to every recruiter that wishes to join our community to find out more about them, and to give them some insight into how we work and what we expect from them. Provided we believe they are entering into the relationship with the right mindset, their company information is aligned with that on Companies House, and a credit check raises no red flags, we will usually let them on.
Once an agency is approved, we monitor their activity and performance (how many jobs do they work on, how many CVs do they submit per job, how many of those candidates get to first interview, second interview, offer stage, etc.) This, married to any verified marketplace reviews they collect from employers and/or candidates, influences their profile score and give you a good idea on who might be able to find you the best candidates.
Once they become an active member of our agency community, thanks to data and customer reviews, the marketplace self-polices itself. We do, however, always have the ability to suspend a recruitment agency’s account should they breach our terms of business. This is at our discretion and used only as a last resort. Our goal is to help you fill your job fast, and champion the best independent recruitment agencies in the UK.
Can all the recruiters see my vacancy and contact details?
No. Only the recruiters you approve to work on your vacancy can view the full job description, brief, and your details.
When you upload a job to the marketplace, agencies can only see limited information (job title, location, sector, salary, fee) and your details are anonymous.
Recruiters can review this basic information and those that want to work on your role will contact you. If you reject their request to work on the role, they won’t find out who you are. If you accept their request they’ll get access to the full brief, and will be able to contact you via the Hub.
What types of vacancies can I post on Hiring Hub?
You can post vacancies in any sector, at any level, but generally it’s aimed at specialist/technical vacancies that carry salaries between £25k to £150k. Within our community of recruitment agencies we have those that specialise in everything from Healthcare to IT, Finance to Sales, Engineering to Accountancy, Construction to Renewable Energy. So it doesn’t matter if you’re looking for a new Finance Director or a Software Developer, Hiring Hub will help you find and work with specialist recruitment agencies that will find you candidates, faster.
How many recruiters should I let work on my vacancy, and which ones?
We recommend at least two, but no more than five.
Our data shows that engaging more than five recruiters does not increase your chances of filling the role (the opposite in fact) and it can damage your employer brand having too many recruiters contacting what is often a small, localised pool of candidates.
If I upload a vacancy will I be inundated with CVs from agencies?
No, Hiring Hub is more sophisticated than that: you can decide how many CVs each recruitment agency you engage with is able to submit. So you can approve, say, three recruitment agencies to work on your vacancy, but only let them submit two candidates each. So you’ll get a maximum shortlist of six candidates to review.
How long will it be until I start to see candidates?
Usually not very long at all, although this does depend largely on the vacancy. Once you’ve uploaded your job a notification email will be sent to relevant recruitment agencies that specialise in your sector, this breeds competition between agencies, who are keen to submit their best candidates first. Therefore, you should see results quickly, usually within hours.
However, it will also depend on the job’s location, the salary you are offering, and the placement fee you are willing to pay a recruitment agency. We recommend you set a realistic fee to motivate a recruitment agency to source and submit their best candidates quickly. If you’re unsure, just ask, your Hiring Hub account manager, who has a really good overview of the UK’s recruitment market, so they can advise on fee level, salaries, etc. Call: 0161 300 7235.
Can I add more than one user to my Hiring Hub account?
Yes, you can add unlimited users to your company’s account. This can centralise your company’s recruitment activity, allowing hiring managers to view and review CVs, too.
If you need any help setting it up, call our support team: 0161 300 7235 or use the website’s Live Chat support function (at the bottom right-hand corner of your dashboard), which will connect you straight to us so we can help.
Once I have received CVs can I approach a candidate directly?
You can certainly talk to the candidate(s), yes. However, recruiters will submit a CV with the candidate’s contact details removed to prevent them (the agency) being circumnavigated. In order to progress with a particular candidate, you should ask to interview them by sending an interview request through your Hub. This will be received by the agency, who can arrange for a telephone interview, face-to-face meeting, etc.
Can I cancel my subscription at any time?
After the first 6 months, you can cancel your subscription with 30 days notice. To do so you must email your Relationship Manager.
During the first 6 months, however, you cannot cancel. We do this to help get you successful on the marketplace, and it usually takes a good few months investment on your part to start seeing results (although many agencies prove us wrong and make placements in month one!).
How and when do I get my fee?
You invoice us for your fee. To simplify payment for the employer we act as a master vendor, so we invoice them on the candidate’s start date. You raise an invoice to us for your fee on the candidate’s start date too, and we’ll release your fee in two stages linked to the candidate’s 60-day rebate period:
- Stage one: 50% of the fee is paid to you upon 46 days.
- Stage two: 50% of the fee is paid to you upon 61 days.
How do you qualify a vacancy?
Before any vacancy goes live on the marketplace it has to be qualified by our client relationship team. They’ll call the employer to get additional details to produce a full brief, and confirm their commitment and likely candidate feedback timescales.
We do this to ensure employers are engaged on the platform and committed to filling their vacancy via the marketplace. We are very clear that they must provide candidate feedback as promptly as possible and if it is likely to take longer than expected they’re asked to communicate this with us so we can pass this onto you, and you can manage your candidate’s expectations.
We do everything we can to maintain the quality of employers and vacancies on our marketplace.
What happens if a candidate leaves or loses their job during the rebate period?
Argh, it hurts doesn’t it?! After we’ve all had a little weep, we’ll get feedback from the employer to determine what’s happened. Our rebate period is super-transparent:
- If the candidate doesn’t start, no fee is due from the employer.
- If the candidate leaves between 0-45 days, the employer gets a 100% rebate.
- If the candidate leaves between 46-60 days the employer gets a 50% rebate.
What happens if an employer doesn't pay the placement fee?
Our payment terms are clear and we have a rigid collection process. If, however, a fee becomes more than 14 days overdue we will notify you, but continue to chase the payment ourselves.
Each case of late payment is taken individually and we will keep you up-to-date with progress. Ultimately, we do have the power to assign debt collection over to you, but it is unlikely to ever come to this point.
What happens if I get a bad review from an employer?
Let us know if you feel an employer has left an unfair review, or a review that breaches our review guidelines, and we’ll investigate further.
We will remove a review that breaches our policy as quickly as we can but it can take up to 3 working days, so please bear with us during this period.
Can I add more than one user to my Hiring Hub account?
Yes, you can add multiple users to your Hiring Hub account, up to the limit permitted by your membership package. To do this, click ‘account’ in the right hand corner of your dashboard and follow the steps. If you’re unsure, call: 0161 300 7235.